AGM 2021

Arrangements for our 2021 AGM on 8 July at 1.00 PM

Dear Members

In view of the ongoing Covid 19 pandemic, and having considered the options for holding this year’s AGM, the trustees believe that it is in the best interests of good governance of the charity to hold the AGM by videoconference. Members will be invited to attend if they wish and will then be sent the zoom link.

The trustees have thought about how to make it easy for members to ask the questions that normally crop up at an AGM, and to make sure that all members have the opportunity to consider the answers before voting.

According to our articles of association, revised July 2019, the minimum business for the AGM is to:

  • receive the accounts for the previous financial year,
  • receive a written report on the charity’s activities,
  • elect trustees to fill the vacancies arising, and
  • appoint reporting accountants or auditors for the charity.

The trustees therefore have agreed the following arrangements.

For those members for whom we have email addresses

1          We inform members by email and this website of the agreed arrangements.

2          The normal mailing dates are maintained for the email dispatch of the agenda, minutes, resolution(s), annual report, accounts, ballot papers and details of trustees for election and vice-presidents for appointment. We shall ask members to vote via the website.

3          Three weeks before the date of the AGM there will be a week (ie 17 – 24 June) in which members can submit comments and questions on the papers.  These will be answered by staff or trustees at the AGM, and, if we receive the question in time, the answer can be sent to the member and published on the website ahead of the AGM.

4          During the following week the ballot will open.  All voting will be by proxy, online, ahead of the meeting.

5          On 8 July the tellers will count the votes and the results will be announced by email and on the website.

For those members for whom we do not have email addresses

We adopt the usual method, sending the ballot papers and inviting them to vote preferably by the website but otherwise to return by post with a closing date of Wednesday 7 July at noon.

 

We shall also invite questions and comments on the day. People will comment by raising their hands electronically (preferable) or physically.

 

The following documents are available to download:

Agenda

Minutes of 2020 AGM

Resolution (s)

Proposed amendments to the Memorandum & Articles of Association

Voting Form

Candidates’ statements

Annual report and accounts for the year 2020

 

If members would like a hard copy please let us know and we shall print and post when we can.

 

Members click here to vote online

 

We are delighted to announce that immediately following the AGM, Dr Katrina Navickas, Reader in History at the University of Hertfordshire and the 2020-21 Open Spaces Society Fellow, Museum of English Rural Life (MERL), will give a talk.

The society’s collection at MERL contains 19th century legal case papers and around a thousand lantern transparencies of English landscapes from around 1900-40. Katrina’s  fellowship project will research how those landscapes have changed since these records were made – to what do they look like today? How have they remained important as sites of leisure, nature and heritage?