Arrangements for our 2022 AGM

The society’s AGM will be held at 11am on Thursday 7 July 2022
at Friends House, 173 Euston Road, London NW1 2BJ.

All members are invited to our 2022 Annual General Meeting. This year, given the removal of Covid restrictions, we are delighted to welcome members back in person to our AGM. We are also offering online access to the meeting for those members who would prefer to join us virtually.

The health and safety of our members and colleagues continue to be of paramount importance and we shall, of course, adhere to the appropriate rules and regulations for those attending the event.

AGM Voting

The ballot is now open and will close at midday on 6th July.  All voting for standard AGM business items will be by proxy, preferably online, ahead of the meeting.

Register to Attend AGM 2022

A Dartmouth village green registered with help from the Open Spaces Society.

The trustees have agreed the following arrangements:

For those members for whom we have email addresses:-

We inform members by email and this website of the agreed arrangements.

The normal mailing dates are maintained for the email dispatch of the agenda, minutes, annual report, accounts, voting form, and details of trustees for election and vice-presidents for appointment. We shall ask members to vote via the website.

Members will be invited to send in questions ahead. Three weeks before the date of the AGM there will be a week (ie 16-23 June) in which members can submit comments and questions on the papers.  These will be answered by staff or trustees at the AGM, and, if we receive the question in time, the answer can be sent to the member and published on the website ahead of the AGM.

We shall also invite questions and comments on the day. People will vote/comment by raising their hands electronically (preferable) or physically.

For those members for whom we do not have email addresses:-

We adopt the usual method, sending the voting form and inviting members to vote preferably by the website but otherwise to return by post with a closing date of Wednesday 6 July at noon.

On 7 July the tellers will count the votes and the results will be announced at the meeting, by email, and on the website.

 

Nominations to the board of trustees

The society can have nine trustees and up to two co-opted members. There are at present eight trustees. Three of them will stand down, having completed their three-year terms, but all are eligible for re-election this year. Two of them have decided to stand for a further term - Graham Bathe and Phil Wadey.

The following documents are available to download:

Agenda

AGM Minutes 2021 draft

GM Minutes 2021 draft

Annual report and accounts

Candidates’ Statements

We are delighted to announce that, immediately following the AGM, lunch will be served. This will be followed by afternoon entertainment made up of a presentation from staff, and members giving short talks on their activities.  Members who would like to contribute (maximum five minutes) are asked to contact office1@oss.org.uk by 26 June.

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